![]() Examples: Asking a questionCan you let me know whether I’ve understood this correctly?ĭoes that work for you, or would you prefer something else? 4. But ending with a question like “Can you let me know? ” reminds the addressee that they need to answer, prompting them to think about your question actively. If you do need a specific answer, it’s likely you posed the question already in the body of the email. Use the best grammar checker available to check for common mistakes in your text.įix mistakes for free 3. ![]() Keep in touch and let me know if anything changes. Please keep me in the loop regarding any shift in our priorities. Examples: Requesting updatesKeep me informed of any updates on the project. It lets the person know that you should be kept in the loop, without requiring an immediate reply. Keep me informed …Ī phrase like “keep me informed” is appropriate when you need to be kept updated about some situation or ongoing project, but you don’t specifically need a response if nothing has changed. Examples: Asking for feedbackI’d love to hear your feedback when you have time. It also frames this information in a positive way, showing that you value their opinion but not putting too much pressure on them for a quick response. Using an expression like “I’d love to hear your feedback” shows your addressee that you expect them to comment on what you’ve said. By thinking beyond your hectic schedule you also avoid misunderstandings and hurt feelings in the process. Keeping those you communicate with informed as to your status is a courtesy that can ensure you are a person that is looked at as a pleasure to communicate with. They emailed you for a reason and are hoping for your prompt response. There is another human being involved on the other side of your screen. Communication takes more than one person. Remember, email isn’t always only about you, how busy you are or what you feel is important at that point in time. If you ignore them, they’ll know you are doing that as well. Just know that when you disregard others attempt to communicate with you, they’ll pick up on that. I’ve had folks email me stating they don’t care what the other side thinks of their response time. This approach is even more important when it comes to your business email responsibilities. Just takes a couple seconds to hit reply, insert the response and click Send. A short message stating your situation and that you will respond in detail as soon as you can is better than not responding at all. Most email programs have the option of creating templates or responses that you can insert as needed. When you are swamped or have other responsibilities that keep you from responding in detail, create a short message template. That’s narcissistic and reinforces that the Sender is not a priority. ![]() You don’t want to use away messages to let everyone know how busy you are and that maybe, you might, if you have time, get back to them when it suits you - at your convenience. This effort can help to avoid any negative perceptions. Senders will then understand if they don’t receive a prompt reply from you. You have the option to have a informative away message in place if you are completely unavailable. (Of course, this does not include spam or irresponsible forwarders.) When to Use Away Messages Perception is alive and well in regard to how quickly you respond to your emails. We all have to make these decisions on the fly about how to spend our time. The fact is there are expectations of a quick response. You’ve made a decision that their email is not important enough to you, at that moment in time, or you would have responded. Even if for the time being.Īnd that’s exactly what they will assume. If you are so busy that you cannot respond at all (you’re there but not “away” to require an away message be in place), you are in fact deciding to ignore the Sender. We know that our email is in the other side’s inbox waiting to be downloaded or ready to be read usually within seconds if not minutes of clicking Send. We all know that for the most part email is an instantaneous medium. So, you do the best you can to reply to everyone as soon as you can. It also is clear that we only have so much time in a day and there will be days where you will be unable to reply to any emails at all. The long answer: It is obvious that some emails will be more important to you than others. ![]() “What is the rule for how fast you should be responding to emails?” ![]()
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